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TeamingIndex

PROPOSAL WORKSPACE

From Solicitation to a Section L/M-Compliant Proposal Draft

Paste or upload a solicitation and get a traceable compliance matrix of every Section C requirement, Section L instruction and Section M evaluation factor. Signed teaming agreements decide who writes what, subcontractors answer scoped data calls, and four proposal volumes are drafted from the result. The solicitation file is read in memory and never stored.

  • Included with Enterprise Capture and Prime Corporate
  • Subcontractors take part free

Received a data call from a prime? Claim your company’s free profile to answer it.

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HOW IT WORKS

From solicitation to compiled volumes, step by step

Start from any open notice in Live RFPs or bring your own copy of the solicitation. The prime runs the workspace; subcontractors answer their data calls on any claimed plan.

  1. Bring the solicitation

    Start from a SAM.gov notice, paste the text, or upload the PDF. The file is read in memory and never stored, and text with CUI, classification or export-control markings is rejected as a whole.

  2. Shred it into a compliance matrix

    Sections C, L, M and I become numbered requirements (REQ-C-001 and on) with their paragraph references, page limits, formatting rules, evaluation factors and clauses.

  3. Assign the work

    Requirements are matched to the PWS sections in each signed teaming agreement’s Exhibit A, so every row shows which company leads it. Reassign any row and write the prime’s responses in place.

  4. Send data calls

    Each subcontractor with an executed agreement gets a scoped data call: its requirements, a page and character budget, the flow-down clauses, the formatting rules and a due date.

  5. Review responses and rates

    Approve each response to merge it, or ask for a revision with a note, and check every labor rate against GSA CALC+ ceiling rates.

  6. Compile the volumes

    Compile Volumes I to IV and download them as Word, PDF or Markdown, or email them to your proposal team from the workspace.

UNIFORM CONTRACT FORMAT SHREDDING

Every requirement, instruction and evaluation factor in one traceable matrix

The shredder reads the solicitation’s Uniform Contract Format sections, the standard layout of federal solicitations described in FAR 15.204-1, and builds the matrix your color teams check against.
SECTION C

Section C requirements

Every sentence with shall, must, will or required in Section C, the performance work statement (PWS) or the statement of work (SOW) becomes a numbered requirement that keeps its paragraph reference, such as C.4.1 or PWS 3.2.
SECTION L

Section L instructions

Volumes and their page limits, what does not count toward a limit, and the formatting rules for fonts, type size, margins and page size.
SECTION M

Section M evaluation factors

Factors and subfactors with their relative-importance wording, and the evaluation method: best-value tradeoff, lowest price technically acceptable (LPTA) or highest technically rated.
SECTION I

Section I clauses

FAR and DFARS clause numbers, checked against a catalog that knows which clauses flow down to subcontractors.

Rule-based, repeatable and CUI-safe

The shredder follows fixed rules, not AI, so the same text always gives the same matrix. The solicitation is never stored: any CUI, classification or export-control marking rejects the whole document, and only the derived rows are kept with the file name, its SHA-256 fingerprint and its page and character counts.

Learn more about CUI and Zero-CUI practices

WORKSHARE-SYNCED VOLUMES

Four volumes drafted from your signed agreements and federal records

The workshare and PWS sections of each signed teaming agreement assign requirement owners in the compliance matrix, set each data call’s page budget and fill the team tables of the proposal volumes. The volumes are compiled from the matrix, your responses, approved data calls, company profiles and USAspending award history.
VOLUME I

Volume I: Technical and Management

The compliance matrix, an executive summary outline, a section for each requirement with its lead company, the FAR 9.6 arrangement with each agreement’s seal, and the limitations-on-subcontracting table.
Learn more about limitations on subcontracting
VOLUME II

Volume II: Past Performance

The prime’s federal awards and the awards each subcontractor chose from its own USAspending history, ranked by relevance to the solicitation.
Learn more about past performance that wins
VOLUME III

Volume III: Small Business Participation

The team’s small business and socio-economic shares, calculated from the workshare in each signed agreement and each company’s SAM.gov profile.
Learn more about small business set-asides
VOLUME IV

Volume IV: Cost/Price and Basis of Estimate

Labor category tables with hours and rates, CALC+ realism flags, and the SHA-256 fingerprint of each subcontractor’s sealed cost file.

Missing narrative is marked with a clear [DRAFT: …] placeholder so nothing slips through. Volumes state requirement levels only: no company’s clearance level or exact SPRS score appears in any volume.

SEALED SUBCONTRACTOR DATA CALLS

Ask each subcontractor for exactly what the proposal needs

A data call is a scoped request for a subcontractor’s part of the proposal, sent to each company with an executed teaming agreement for the solicitation.

Scoped to the subcontractor’s work

Each data call lists only the requirements assigned to that subcontractor, with the Section L formatting rules, the clauses that flow down and a due date. Each subcontractor sees only its own data call.

Strict page and character budgets

The budget comes from the technical volume’s page limit and the subcontractor’s workshare, with 10% kept for the prime’s front matter and 2,500 characters to a page. For example, a 30% share of a 25-page technical volume gets 6.8 pages, or 17,000 characters, and the response box stops at the cap.
FAR 15.404-3

Two-envelope pricing

In the style of FAR 15.404-3 subcontract pricing, the wrap rates the prime needs go in Envelope A. The detailed cost file stays in Envelope B on the subcontractor’s computer: the browser records only its SHA-256 fingerprint so the prime can cite it, and the subcontractor’s indirect rates stay private.

Past performance from federal records

Subcontractors pick the past performance to cite from their own USAspending awards, so contract numbers, agencies and values come from the federal record.

Review, approve and merge

The prime approves a response to merge it into the volumes, or asks for a revision with a note explaining what to change.

What each subcontractor attests before submitting

  • Cybersecurity posture under DFARS 252.204-7012, -7019, -7020 and -7021
  • No organizational conflict of interest under FAR Subpart 9.5, or one disclosed in writing
  • Representations and certifications current in SAM.gov (FAR 52.204-8)
  • No Government non-public information or CUI entered into any generative AI tool

GSA RATE REALISM BENCHMARKING

Check every labor rate against GSA CALC+ before evaluators do

Each labor rate, the prime’s own and each subcontractor’s Envelope A rates, is compared with GSA CALC+ (the General Services Administration’s Contract-Awarded Labor Category tool) for similar labor categories. CALC+ lists ceiling rates on GSA contracts, not prices paid, so treat the result as a benchmark rather than a market price.

  • Competitive

    Within the normal range of comparable ceiling rates.

  • Underbid realism risk

    Well below comparable rates on a best-value tradeoff, where evaluators may doubt the work can be done at that price.

  • Price reasonableness risk

    Well above comparable rates, or only moderately above when the award goes to the lowest price technically acceptable offer.

  • Not enough data

    Too few comparable rates to judge, so the workspace says so instead of guessing.

TERMS REVIEW AND SENDING

Review the terms, then send the package

Check what the solicitation or a flow-down package commits you to, then share the matrix, volumes and data-call packages with your team.

AI terms review

Run a review of the solicitation’s terms as the prime, or of a data call’s flow-down package as the subcontractor. It lists:

  • The clauses and regulations that apply, and the requirements they create
  • Risk areas scored by severity and likelihood
  • Recommended actions, approvals you need and anything that deserves further review

TeamingIndex is not a law firm, and AI review is not legal advice.

Learn more about using AI responsibly in capture

Send by email

  • Email the compliance matrix, any volume or a data-call package as Word, PDF or Markdown (the matrix also as CSV) to up to 10 people at a time.
  • Volumes go out labelled as drafts, replies go straight to you, and every send is logged for your organization.
  • Before you send Volume IV, the workspace reminds you that it contains subcontractor rates protected by the teaming agreement’s confidentiality article.

PLANS

Who can use the proposal workspace

Included with Enterprise Capture and Prime Corporate. Subcontractors take part free.

  • Primes

    Included with Enterprise Capture and Prime Corporate

    Unlimited proposal workspaces with the shredder, data calls, GSA CALC+ rate benchmarks, AI terms reviews and volume exports.

  • Subcontractors

    Free on any claimed plan

    Answer data calls, cite your own past performance and seal your cost file on any plan, including the free Registered Entity profile.

Compare plans and prices

FAQ

Proposal workspace questions

Do you store our solicitation PDF?

No. The PDF is read in memory and discarded. Only derived rows are kept: requirement sentences, Section L instructions, Section M factors and clause numbers that pass the CUI check, plus the file name, its SHA-256 fingerprint and its page and character counts.

What if the solicitation has CUI markings?

The whole document is rejected and nothing is stored. Work from the public version of the solicitation posted on SAM.gov.

Does AI write the proposal?

No. The shredder and the volume compiler follow fixed rules, so the same inputs always give the same matrix and volumes, with clear [DRAFT: …] placeholders where narrative is missing. Your team and your subcontractors write the narrative. The optional AI terms review flags risks in the terms and is not legal advice.

What does a subcontractor see, and what does the prime see?

Each subcontractor sees only its own data call: its assigned requirements, budgets, flow-down clauses and attestations. The prime sees each response and its Envelope A rates, never the sealed Envelope B cost file, which stays on the subcontractor’s computer.

Do subcontractors need a paid plan to answer a data call?

No. Subcontractors answer data calls free on any claimed plan, including the free Registered Entity profile.

Which solicitations work best?

Solicitations in the Uniform Contract Format, with Sections C, L, M and I, give the richest matrix. Text without those headings still works: every shall and must statement becomes a requirement, and the workspace tells you which sections it could not find.

FROM HANDSHAKE TO PROPOSAL

Start with a signed teaming agreement

Data calls go to subcontractors with an executed Deal Room agreement, and its workshare sets each page budget.
FAR SUBPART 9.6 DEAL ROOM

Teaming Agreements, Checked and Signed in One Place

Start from a SAM.gov solicitation and your partner’s UEI. Both companies are filled in from federal records and screened, the team is checked against SBA subcontracting limits while you negotiate, and the final text is signed with emailed passcodes and sealed with SHA-256.

  • Party details from SAM.gov, screened for exclusions and the export-control screening list
  • A definite Exhibit A workshare with 13 CFR 125.6 and ostensible subcontractor checks
  • Exhibit B security flow-downs: CMMC level, blind SPRS bracket, facility clearance requirement and ITAR
  • E-signatures with an audit trail under the ESIGN Act and state e-signature law (UETA, or New York’s Electronic Signatures and Records Act), with no per-envelope fees
Explore the Deal RoomLearn more about teaming agreements and joint ventures

Build the team, then build the proposal

Search partners who meet the solicitation’s gates, sign teaming agreements in the Deal Room, and send data calls from the proposal workspace. Subcontractors take part free.

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